Saturday, May 05, 2018
10:30 to 17:00
Hotel Resturant Barbarossahof Eselsfürth 10 in 67657 Kaiserslauztetn
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register until April 30, 2018
Dear AGBC Chapters and Members, It is my pleasure to invite you to our next Membership Meeting on Saturday, 5th May 2018 from 10:30 a.m. until approximately 4:30 p.m. Location: Hotel Restaurant Barbarossahof, Eselsfürth 10 in 67657 Kaiserslautern Any member from any chapter is welcome to attend one of our meetings. However, we require that you register first with our national office if you wish to attend. That can be done at: email@example.com. An Email confirmation from our National office will then be your ticket to join us. Conversely, you can contact your individual chapter President to join her/him in attendance. This will be a great opportunity to network with AGBC members from all chapters throughout Germany. We hope to see many of you. AGBC Kaiserslautern plans to organize a golf tournament in Ramstein followed by a dinner on Friday evening (May 4th). Attendance for this requires you to register as well. A separate invitation to both events will be e-mailed by AGBC Kaiserslautern, Yvonne Fischer. It will be a “pay what you consume event” Any non-golfers are, of course, welcome to attend this dinner too. You can also have dinner à la carte at the Barbarossahof Hotel. The hotel will accept orders until 9:45 p.m. Saturday 5th May 2018: - National Membership Meeting at Hotel Restaurant Barbarossahof (10:30 registration) tentative end at 16:30 - 17:00 The agenda and other records will be submitted later. Please be advised that the members of the "Association of American-German Business Clubs e.V.” a German VERBAND, are the individual Chapters. The by-laws of the individual chapter determine the rules concerning the representation of the chapter. The rules as to proxy (Vertretung) are governed at the chapter level by its own articles. May we refer you to the “VOTING AND VOTING RULES „per Bürgerliches Gesetzbuch (BGB)“. Please advise by Monday 30 April 2018 who of your chapter will attend the meeting and ensure that correct Powers of Attorney will be available at the beginning of the meeting, in particular from those chapters that elected new board members, who have not yet been registered with the local Vereinsregisteramt. (PoAs can only be accepted from board members registered with the Amtsgericht, Vereinsregisteramt, or listed in the official notary request for registration to the Amtsgericht and, of course, in compliance with the stipulations in the latest Vereinsregisterauszug regarding who MUST sign a legal document). We need to ensure that there will be a quorum. According to paragraph 14.4 of the Association’s constitution, the membership meeting may make decisions, if a minimum of two thirds of the members, who have the right to exercise their vote pursuant to §9.2, are present or represented by a power of attorney.” §9.2 of the by-laws (translation) Regular members have the right to vote at the membership meeting. Each regular member has votes on the basis of his membership number. Voting rights may only be exercised by a member, who has been authorized in writing by a voting member or an organ of the chapter. Exercise of the right to vote is dependent upon the payment of the membership dues specified in §11.2 of the AAGBCs by-laws. It would, however, be very helpful for the preparation of the meeting if the PoAs were submitted to the Administrative Office also by 30 April 2018. Please fax them to 02225-7034999 or send them as pdf attachment by e-mail to firstname.lastname@example.org. A blank power of attorney is attached for your convenience. Please contact Barry Swanson or the Administrative Office if nobody from your chapter will attend. Your chapter may then issue a PoA to another chapter. A chapter may only represent ONE other chapter. The Barbarossahof Hotel offered a corporate rate for rooms (including Mehrwertsteuer). Prices are:- €65 single standard room without breakfast €70 single standard room with breakfast €79 double standard room without breakfast €89 double standard room with breakfast The Association of AGBCs has an option for double and single rooms, which will expire on 28 April 2018 Please refer to “AGBC” Association of AGBCs’ meeting when making a reservation. The rooms will be available at 3 pm on the day of arrival and have to be cleared by 11 am on the day of departure. Barbarossahof phone 0631- 4144-0 Fax 0631 – 4144-200 e-mail: email@example.com or firstname.lastname@example.org (Alexander Flockerzie) www.barbarossahof.com The contact person at the Barbarossa Hotel is Marc Hochwärter (phone 0631-4144-291) Please make your own hotel reservation if you wish to stay at another hotel. We look forward to seeing you in Kaiserslautern. Best Regards, Barry E. Swanon Association of AGBCs e.V.